Portugal Invoicing
Invoicing property owners through a Portuguese concierge business
The concierge invoice pays for a defined service. Keep it distinct from owner collections, expenses and the accommodation invoice issued for the stay sold by the operator.
Let’s discuss your project
A few details to understand your business and the next step.
Bertrand Jayol receives your enquiry for an initial assessment. Referral to the partner is considered with your agreement. Privacy
Identify the contracting parties
An owner hires your company for guest welcome and cleaning while remaining the accommodation operator. Identify the customer for your service, the seller of the stay and the booking-account holder. If your company becomes the operator or resells a service in its own name, the analysis changes. The label “concierge” does not establish a universal invoicing route or tell you which entity earns each part of the booking amount.
Separate four movements
Service fees remunerate your work under the owner agreement. Money collected on the owner's behalf is another flow requiring records. Cleaning, supplies and repair expenses require identification of who orders and receives the supplier invoice. The accommodation invoice belongs to the seller of the stay under the confirmed model. A statement deducting your fee from a transfer does not automatically replace supporting documents needed for every transaction.
Classify the actual services
Prepare a list distinguishing management, welcome, cleaning, coordination and any intermediation. Article 6 of CIVA contains particular place-of-supply rules for property-related services. An owner's foreign address is therefore insufficient to apply a general B2B rule mechanically. Have each service, the customer's status and the property's location examined; no single rate is assumed for the entire offer or inferred simply from how the fee is described.
Test a complete management month
Gather the agreement, bookings, payment statements, proposed fee invoice and supplier evidence. Reconcile amounts received, retained and transferred, including balances still owed to each party. Your next step is accounting review of a complete example before initial invoicing, then a traceable record for each property. The budget and Algarve guides extend that work into cash planning and local operating arrangements.
Portugal
Before you incorporate
Registering as self-employed and incorporating a company are different routes. The choice depends on how your business actually operates. A Portuguese company alone does not determine your tax residence or the treatment of every source of income.
Information to gather
- Your country of residence and where you actually work.
- A description of the services or products you sell.
- Whether your customers are businesses or individuals, and their countries.
- Any shareholders, existing business structure and your planned timing.
Sources and references
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